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refer a

participant

or family

"I'm not sure how they do it but he has come away with such a boost in his self-esteem and confidence. He struggles in those areas and it was lovely to see him smiling from ear to ear."

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This information is intended for Welfare Agencies and Schools that wish to make referrals for clients or students to Edmund Rice Camps Victoria 
programs. All children and families must be referred by an agency; please contact our office to discuss alternate options. 

 

Places on our programs are open to children and families who are experiencing some form of disadvantage, marginalisation or adversity such as:

  • Social or economic disadvantage

  • Financial or emotional hardship

  • Social or geographical isolation

  • Young people who would not otherwise be able to access and enjoy such an experience


Through our supervision ratio of 1:1 volunteer leader to child, we aim to meet the varied needs of the young people in our care. We aim for the children on camp to leave with increased feelings of self-worth, resilience, and confidence. Activities on camp are designed to maximise this, as well as allow children new and varied experiences, opportunities for peer support, and lasting positive memories.

How to Refer to ERCvic

STEP 1: Submit a referral form

You can submit an application form year round. We ask that you complete these forms fully and with as much detail as possible. The form is divided into a medical form component and a history component.  You opt to call us to discuss your clients history rather than complete the form if this is preferred. 

find our application forms here

Submit online or via email to: programs@ercvic.com

Step 2: keep an eye on upcoming programs

Our program scheduling often changes year to year, so make sure you're aware of the current calendar and upcoming programs. All application opening and closing dates will be advertised here (and sent directly to those on our mailing list). 

FIND UPCOMING PROGRAMS HERE

Step 3: apply to camp

We open applications to our programs regularly throughout the year. You can sign a young person of family up to a camp any time the applications are open. We'll require some basic information to do this. 

Step 4: Confirmation of placement

We will confirm your clients placement on our program via email, and provide any relevant information for the program including what to bring and any other logistical information. We ask that you please pass this information onto your client to ensure they are prepared for their Eddie Rice Experience. 

If you are yet to submit a referral form, we'll ask you to complete this within 5 days of placement confirmation to ensure their place on the program is held. 

We'll distribute an invoice which is to be paid prior to the program commencement. 

Step 5: your client is on camp!

Your client is finally on a program! Please work with us to support your client on camp by ensuring all relevant information is passed onto the participant and family and the the 24-hour phone number (as provided on our application form) is always available. 

Guarantees

Places on camp will be allocated and prioritised on a needs basis, and we will consider each referral equally based on the number of places we have available. We often receive more referrals than places available on camp. It is therefore very important that referral forms contain an appropriate level of information to demonstrate the reasons for referral to a program. 

Fees

Successful applicants will receive an invoice with their letter of acceptance.  Invoices must be paid within 10 days to reserve the place on camp. Please Contact Us to discuss this further. 


Our participant fees are heavily subsidised through fundraising, in-kind donations and volunteer support. The participant fee will go towards covering activity costs, accommodation and travel expenses and catering for the participant(s) over the course of the camp program.  


Current fees are as follows:

  • Family Camp - $320 per family, plus $100 per family member.. 

  • Kids Camp - $400 per young person. 

  • GEM Program - $100 per person, per day. 


Please note, should a participant cancel their place on camp with less than 4 business days notice, they will be charged 50% of the camp fee, to cover our administrative costs.


The referral agency needs to be prepared to ensure fees can be paid.

FAQS

Why do you require an agency after hours contact number?

ERCSA works with vulnerable children, and we require 24/7 access to a professional who works closely with the child and can provide information in the case of a child protection disclosure. It is only used as a last resort, and our policy means we are unable to accept a referral without this number.

 

The agency I work for doesn't provide an afterhours number, how can I still refer this child? 

We recommend you speak to the school the child attends; often they will have a school counsellor who can provide after-hours contact for the duration of the camp program. Otherwise, source another agency working with the family who can provide an afterhour’s contact number. This can include a therapist or doctor, as long as they are familiar with the disadvantage the family faces, and can provide detailed information on the child.

 

What will the children experience on camp?

Activities on camp encourage children to work as a team or to challenge themselves to try something new in a safe and supportive environment. While each camp will offer different experiences there are some key activities that are repeated across camps.

These might include:​

  • Adventure activities

  • Various arts and crafts

  • Outdoor games and sports

  • Obstacle courses

  • Talent show

  • Team games

  • Face painting

  • Candle Sharing - giving children the opportunity to say something positive about one of their peers, and hear something positive in return